Seanet's Webmail can be used to check your email while away from your computer, or as a complete replacement for a standalone email program. It can even be used to help manage your daily activities with its easy to use Calendar tools.

This quick start guide is intended as a basic introduction to Seanet's webmail service and does not cover all of its features. Detailed information from the OpenWebmail developers can be found on the OpenWebmail website.

We hope you find these pages useful. If you have any comments or suggestions on how they can be improved, please let us know.

Login

The first time you log into Webmail, you will be presented with the User Preferences screen where your personal details can be set. You should at least ensure that your name and email address listed are correct as this is what will be shown in any email you send from Webmail. If this needs to be changed, click on the icon to bring up the Edit window. After confirming these settings, click the save button to access your Inbox.

The Inbox

The Inbox view is made up by a toolbar and a message list.
The toolbar provides access to different major functions of the Webmail package, while the message list displays the current content of your POP3 mailbox on Seanet's mail server.

Note: Unlike most Webmail add-on services, the Inbox view is a live display of your POP mailbox on Seanet's mail server. This means that any change made to messages in the Inbox, will be reflected in any future checking of your POP mailbox through a separate email program (i.e. Outlook Express, Eudora, Netscape, etc..).

If you have more than 10 messages in your mailbox, the Inbox will be split over multiple pages. To move to the next page, click on the icon. To move back to a previous page, click on the icon.

The message list shows the Status, Date, Sender, Subject and Size of each message.
To open a message for reading, click on its Subject.

The Message Display window

The toolbar in the Message Display window provides access to message specific functions such as Compose new message and Reply to, Forward or Delete the current message.
To move or copy the message to the "Saved" folder Click on the Move or Copy buttons next to the Folder selection drop down list. (You may chose a different destination folder by selecting it from the drop down list.)

Note: Moving a message will delete it from the current folder. If this happens to be the Inbox, and you will need to retrieve the email later through a standalone email program, you should copy the message rather move it.

To move directly to the next (or previous) message, without first going back to the Inbox, use the navigation arrows and .

To automatically add the sender's address to your personal address book, click on the icon next to the senders email address.
To respond to the current message click on Reply icon.

The Compose Message window -

When composing a message, you can quickly add recipient addresses by clicking on the icon. This will pop up a window containing all entries listed in your Address book. Simply click on the desired address to insert it in the appropriate field and close the pop-up window.

If you are not yet ready to send a message, you can save it to the Draft folder by clicking on the "Save Draft" button, and come back to it at a later stage.
Once you have finished editing the message, click on the "Send" button to deliver it. By default, all sent messages are also saved in the "Sent" folder. If you do not want the message to be saved. Remove the check on the "Backup sent message" checkbox. (To the right of the Subject field.)
After sending the message, you will be taken back to the Inbox.

The Address Book -

To edit the content of your address book, click on the Address Book icon on the toolbar.
To add a new address, click on the button. A pop up window will open where you can enter in the contact's information. When you are done editing the information, click on the Save button at the bottom of the page.
To edit an existing address, click on the contact's name. This will pop up a new window. After editing, click on the Save button at the bottom of the page.
To add a group of addresses, click on the button.A pop up window will open. Name the group, then enter the e-mail addresses or click on the address book icon to select addresses. When you are done, click on the Save button.
You can see the Addresses from all of your Address books (including Seanet's Global book), or can see addresses from just one book. On the left side of the tool bar there is a drop down menu. Select the address book you would like to view, or click on 'All Addresses' to view all of your books at the same time.
To remove a contact from the Address Book, click on the To checkbox next to the contact. Then on the second tool bar of the Address Book there is a drop down menu on the right side that has a -DELETE- option. Select -DELETE- and click on the 'Move' button.
To compose a new message, click on the To, CC or BCC checkbox on the right of the contact, then click on the button.
To return to the Inbox, click on the "Webmail" icon on the toolbar.

Mail Folders -

Any message which you want to continue to access through Webmail, should be saved in a mail folder. By default, Webmail is configured with the following standard folders:

• Inbox: *Special folder* Shows a live snapshot of your POP mailbox.
• Saved: Generic folder to store received email to be kept.
• Sent: Messages sent through Webmail are automatically saved here.
• Draft: To keep messages to be re-edited before being sent.
• Trash: Deleted messages are stored here. (Similar to the Recycle bin in Windows).

To manage these folders and create or delete custom ones, open the "Edit Folders" view by clicking on the Folders icon on the main toolbar.

To create a custom folder, enter the desired name in the field provided, and click the Add button.
Next to each folder, you will see three columns: New, Mesg and Size. These correspond to the number of unread messages, the total number of messages, and how much diskspace the folder is using.
At the bottom of the table you'll see a summary, with a disk and Quota usage entry.

Note: Webmail now has 2 separate quota values for each user. An Inbox quota (20MB) and a User quota (50MB). If either of these quotas are exceeded, you will still be able to log into webmail and check your email, calendar, etc... but you will not be able to compose or send any new messages or create any new calendar events. Once you are again under quota, full functionality will be restored.
To bring your Inbox under quota, simply delete any unwanted messages, or move them to a saved folder (provided you are not over both quotas). Also note that your Inbox quota does not in any way prevent you from receiving any new mail. We do however strongly suggest you keep your inbox as small as possible, as you will be rewarded with a snappier webmail performance.

To go back to the Inbox, you can either click the "Back" icon on the toolbar, or click on the folder Name.
Back in the Inbox view, you can quickly switch to a different folder, by selecting it from the drop down menu, top left on the main tool bar.

The Calendar -

The calendar is a full-featured tool that allows you to add daily events and reminders to an organized schedule. Clicking on the Calendar icon on the main toolbar, will open the Calendar view. By default, the calendar is shown in Month view, with the curent day highlighted. The current day is highlighted, while any existing events are also listed on the appropriate day.

Clicking on a day will switch the calendar to "Day View" and allow you to add or edit events for that day.
To add an event, simply fill in the relevant details and click save. Events can be scheduled to repeat by using the available drop down menus.
To send an email reminder of the event, enter an email address in the notification text input box. The reminder will be sent out shortly before the event is scheduled (1-2 hours).
To return to the Inbox, click on the Webmail icon on the toolbar.

While in Folder or Inbox view, Calendar events scheduled for the near future will be displayed on the toolbar. Clicking on an event will take you to the appropriate day in the Calendar.

Logout -

When you have finished using Webmail, it is always best to log out rather than to simply close the browser window. This allows the webmail program to clean up any session data, thus securing your account, and ensure any changes are saved correctly. While in webmail, if you remain idle for more than 60 minutes, your session will automatically time out and close.
To log out, click on the Logout icon on the main toolbar.